Interlibrary Loan and Document Delivery Service

The Library offers interlibrary loan (ILL) and Document Delivery Services (DDS) for obtaining materials that are not available in HSUHK Library from external libraries.

Eligible users can request materials via online form. The Library may takes one week to process requests received. Email notification will be sent once the material is ready for pickup.


Request Form


Eligible User

Full-time Academic Staff   √   √ 
Administrative and Research Assistant ×  √ 
Postgraduate Student  √  √ 
Undergraduate Student 

(Subject to the approval of Library) 

(Subject to the approval of Library) 

Loan and charges

  • Eligible users are entitled to 20 FREE Quota in each academic year (September to August)
  • These 20 FREE Quota included both ILL and DDS materials
  • A cost-recovery charge will be applied when the maximum quota of 20 has been reached
  • The loan period is 21 days (applied to all types of users)
  • Please refer to the due date in the email
  • 50HKD processing fee will be charged if user lost the zipper file


  • 10HKD per opening day

Material Coverage

Only the following materials can be provided:

  • Printed Book
  • Journal Articles
  • Book Chapters
  • Conference Proceeding Paper


i. Printed Books

  • Email notification will send when the requested item is ready for pickup
  • Please come to HSUHK Library G/F and show the email for pickup
  • Printed items will be held for 3 Days; unclaimed item will return to source library

ii. Journal Articles/Book chapters/Conference Proceedings Paper

  • These will be delivered via email in PDF format



  • Loan Items must be returned in person via service counter; MUST NOT return via book drop


  • Most of ILL materials can be renewed
  • Please send renewal request via email or service counter at least 1 week before due date
  • The renewal period and the loan period extension are subject to the source library
  • Email notification with revised due date will send once renewed successfully


  • The loan items are subject to recall by the source library
  • Email notification will send once the item is recalled; the due date will be revised, please return the item to service counter on or before the revised due date

Important note on copyright

The ILL & DDS services are provided in accordance with the Hong Kong Copyright Ordinance . Requests that do not comply with the Copyright laws would not be processed.




Phone: 3963-5303


Last update: 4 Sept 2023